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Administrative Requirements for Recipients of Ecology Grants and Loans - "The Yellow Book"

Publication number Date Published Date Revised
91-18January 1991September 2005
VIEW NOW Administrative Requirements for Recipients of Ecology Grants and Loans - "The Yellow Book" (Number of pages: 155) (Publication Size: 1MB)
Note: If a grant was signed before September 1, 2005, requirements from the October 2000, guidelines still apply. Contact Gary Zeiler at (360) 407-7052 for more information.

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Author(s) Laura Lowe and Gary Zeiler
Description This document establishes the administrative requirements for recipients of all grants and loans administered through the Washington State Department of Ecology.

"Administrative" requirements are those matters common to all grants and loans, including financial management, expenditure and income reporting, contracting, procurement, and records retention. These are distinguished from "programmatic" requirements, which are specific to an agreement or to a certain Ecology grant or loan program.

This version applies to all grant and loan agreements not managed in EAGL, with an agreement effective date before August 11, 2017. Grant and loan agreements may be amended after August 11, 2017 to fall under the August 2017 yellow book guidance.
The mission of the Department of Ecology is to protect, preserve, and enhance Washington’s environment. To help us meet that goal, please consider the environment before you print or request a copy.

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The Department of Ecology is committed to providing people with disabilities access to information and services by meeting or exceeding the requirements of the Americans with Disabilities Act (ADA), Section 504 and 508 of the Rehabilitation Act, and Washington State Policy #188.
Visit Ecology’s website for more information.
Contact Leann Ryser at 360-407-7054
Keywords close out, cost recovery, direct cost, in-kind, overhead, The Yellow Book, allowable cost, billing, eligible cost, ineligible cost, payment, project income, property management, voucher, federal assistance, real estate, record-keeping, interlocal, volunteer, progress report, financial responsibility, insurance, lease, reporting, amendment, financial, guidance, contract, administer, guidelines, closure, report, loans, compliance, information, Yellow Book, loan, financial assistance, grant
WEB PAGE Grant and loan forms

Administrative Requirements for Recipients of Ecology Grants and Loans (Yellow Book)

Form E: Monthly Time Sheet

Form F: Record of Meeting Attendance

Form I: Valuation of Donated Property

Form J: Cash Flow Projection

Form H: Conversion to a Composite Hourly Billing

Form C1: Voucher Support for Projects with Interlocal Costs or Other In-kind

Form B2: Running Budget Summary for Projects with Cash Expenditures Only