Conference call with owners group to discuss how to get red tag from City of Port Orchard lifted.

I specified I am not with the City and cannot guarantee what requirements the City has for the red tag to be lifted.

Owners group asked how can we make sure Ecology is good with the temporary stabilization measures in place and asked about draining a pond to begin work. 

I explained if the entire site is temporarily stabilized with the exception of BMP's covering water as we do not require water to be covered they would likely be in compliance of temporary stabilization.

The explained they will stabilize everything, then once the red tag is lifted will begin draining a pond providing it meets stormwater requirements and begin grading activity where the pond is located.

Phone call from City of Port Orchard Staff regarding permit requirements and to inform me nobody has been out at Stetson heights since it snowed on the 4th.  No site inspections per permit requirements have been conducted.

City has concerns of erosion control BMP's not being maintained and pond levels.

Call from Zack at City of Port Orchard: Per Zack and Darren at City of Port Orchard [Stetson Heights (Robert Terhune Jr, Robert Terhune Sr, and Jim Shinn) were at the site today as well as Rain for Rent representative.  They were in the process of setting up passive Chitosan treatment that will discharge into the Tributary of Ruby Creek.  they said they were going to test one pond and then begin discharging.  Darren and Zack advised the Stetson Heights representatives onsite that they would need to provide a written report explaining how this will be done and recommended getting written approval from all agencies involved on this site prior to discharging.  Stetson Heights reps also mentioned they would pursue reclassifying the wetlands so they would have the needed 100ft buffer for Chitosan sock use.]

I called Robert Terhune Jr the site CESCL at 4:35PM and asked for details regarding the information from City of Port Orchard Staff.  I was told by Robert "we are definitely not going to discharge using Chitosan sock until we get approval from you and that we will send over the design rain for rent gives us for your approval as soon as we get it".  I did reiterate the need for a 100ft vegetated buffer after the Chitosan sock and Robert agreed and said they would have this or "it would be stupid for us to use this system".  I also explained these system require him to sample for pH and turbidity prior to leaving the site or entering waters of the state and he agreed this would occur if they setup this type of system.

I spoke with Joe from Rain for Rent earlier in the week who was asking questions about the use of passive Chitosan socks.  I explained Ecology's take on these systems is that they must have a 100ft buffer from any waters of the state as well as wetlands prior to use and they must monitor for pH and Turbidity.

Spoke with Zack Holt on the phone who informed me the site is currently discharging the rear ponds via a dispersion pipe on the neighboring property to the Southwest into a wooded area and a creek is roughly 100ft away.

Zack mentioned over the weekend there was a large area by the construction entrance pond which had failed and discharged sediment into the wetlands again and that the neighbors are still pumping water across the site into the wetland which is causing erosion because they do not have a dispersion site.  This is the neighbors doing this to reduce flooding at their driveway and is not being done by the site.  However, the flooding appears to be caused by the site due to a pipe which is not currently installed.

Spoke to Robert Terhune today at 8AM while I was onsite and he was over the phone.  I explained they should be piping any water from offsite to offsite and not handling it in their ponds unless they cause it to get dirty.  I also asked where the water in the tanks went because two of them were half full and they were full last site visit.  Robert said they pumped these two tanks half way down back into the ponds.  Robert said the ownership team has turned down his recommendations to install chitosan treatment.

Spoke to Jim Shinn over the phone at 11AM after getting back to the office.  Jim explained they were waiting on WA Stormwater LLC to setup a system out there and to give them an official bid.  He said Chitosan was an astronomical price and they would not be able to do this.

Robert Terhune left a voice message saying the baker tanks are full and the ponds are full and continuing to fill up due to rain event from yesterday.  NTU's are too high to discharge and he believes the two options are discharging the high turbidity or letting the ponds fail.

I attempted call back and did not get through.  Left a message saying not to let the ponds fail and not to discharge if possible.  I mentioned there are many other options ranging from hauling water off the site and disposing appropriately off site, getting more tanks, setting up a treatment system per conversations from last week, etc.

Later in the day spoke to Robert on the phone who said they have contacted WA Stormwater LLC to get Chitosan and haven't heard back.  They also spoke with Clear Creek to get Chitosan and haven't heard back.  The Lower pond is 3ft from top, supposed to get 1/2" of rain tonight.  Robert said Chitosan would be out by end of the week and says they got quotes for $50K a month with rental cost.  Another quote for $25-$40K a month and then WA Stormwater LLC said $5K a month.  Baker tanks are still not hooked up as one unit.

Received phone call from Rob Terhune Sr. who was asking why they need to cover the entire site.  I explained the permit requirement is to cover all bare soils within two days of not being worked at this time of the year.  Rob explained they only have one month left of work to do at the site before they are finished and would be transferring the permit.  Rob says they need the stop work order lifted and does not believe BMP's should be implemented in order to continue work due to the work causing damage to the BMP's.  Rob also stated they have had no major issues on the site since the stop work order was put in place.

I explained to Rob that we have had several reports or discharges coming off the site within the past few days and BMP's are needed to cover the site since the site is not currently being worked.  I also explained I do not have authority to lift the stop work order as that is the City of Port Orchard's stop work order.

Robert Terhune Jr - they have had some run off at the back upper pond and some silt fence failures.

BPCI is working on the site to repair silt fencing, the slopes stayed stabilized and they are installing slope drain pipes rather than ditching.

They will get CESF tanks Friday or Saturday.

Spoke to Zack Holt from City of Port Orchard who visited a neighboring property due to complaint of flooding issues.  Signs of large amount of stormwater discharging off Stetson Height and onto neighboring property.

Received voicemail from Robert Terhune Jr regarding the site not using the pumps and having some issues from the day before.

I returned phone call and spoke with Robert Terhune Jr who explained he is heading home from the site now after being their all day yesterday until 4AM this morning then heading back out at around 8AM.  The site had several discharges last night and tons of rilling and overtopping of sediment fences occurred.

I explained that the site is in violation of the permit and the Immediate Action order due to having discharges above 25NTU, not sampling all discharges that occurred, not having the site stabilized, etc.

Spoke with Robert Terhune Jr on the phone who let me know they were worried about the rain over topping the ponds and were bringing pumps onsite in case of major rain event.

I spoke to Robert about the issues with pumps and the need to bring on storage capacity, treatment, or some other from of stormwater management.

Also spoke to Zack Holt who mentioned the site is currently discharging from the lower section and that the CESCL has not been sampling.

12:35 Call Robert Terhune Jr

Permittee has contacting wetland/fisheries biologist to do assessment of impact to determine if wetland needs restored.

Stormwater Plan going forward is to install ditches leading to ponds, check dams in ditches, three layers of silt fencing at bottom of project, track walking slopes, intersecting trenches on top of slopes, and straw wattles along slope sides to protect from erosion.

Currently installed

-New temp pond at bottom of slope

-ditches and check dams

- three layers of silt fencing

Not yet installed but working to install

-track walking slopes

-intersecting trenches on top of slopes

-straw wattles on slopes

I asked Robert Terhune Jr if he has a turbidimeter yet and he said no but he will be getting one soon.  I reminded him he needs to find a way to sample stormwater discharges between now and having a turbidimeter.  I also reminded him that he needs to report all discharges that occur over 250NTU and implement further BMP's to reduce the turbidity of the discharge.

Spoke with Jim Shinn on the phone at 3:10PM who said they had spread straw across the site and were installing some check dams and asked that I contact Robert Terhune Sr. who knows more about the site.

3:15PM After phone conversation with Jim Shinn I called Robert Terhune Sr. who mentioned he had been working with Shelby from BPCI in regards to rain calculations and BMP installation.  Robert Terhune Sr. asked me to contact Shelby from BPCI.

3:20PM After phone conversation with Robert Terhune Sr. I called Shelby from BPCI and left a voice message stating I was asked to contact Shelby and gave my contact info.

3:30PM I received a call back from Zack at BPCI who stated they had spread roughly 9-9 acres with straw, had added trenching and rock check dams across most of the site.  I explained to him that I could not give input on what other BMP's to install but mentioned it does not seem likely that straw will be adequate on slopes at this site.  Zack said he would give Robert a call to address the issue of thinking Ecology will be directing the BMP installation work.

Spoke with Permittee Jim on the phone regarding the site have major dust issues per reports from the City inspector.  Jim assured me this is not the case and explained there is no way to keep the dust down more than they are already doing due to the site conditions being on a steep slope.

I informed Jim I would conduct a site inspection early next week.